Late Friday evening, the Waxahachie ISD administration sent out a letter to parents and guardians of all Waxahachie High School students that referenced errors in attendance record keeping – and the possibility those could impact course credits where excessive absences are involved.
The letter noted the district will be setting up makeup sessions as part of its efforts to address the issue.
In a statement to the Sun, interim Superintendent Dr. Bonny Cain said, “I’m very disappointed that these procedural errors, which could have been prevented with proper oversight, could impact course credit for students with excessive absences.
“Parents can be assured that we are investigating the issue and will put a checks and balances monitoring system in place to ensure this does not happen again in the future,” Cain said.
Earlier Friday, a WISD spokesman had confirmed via email that longtime WISD administrator Robert Woodhouse would be assisting at Waxahachie High School as the dean of students through the end of the year.
Woodhouse has “a proven track record of success with students and staff,” the spokesman wrote, noting also that WHS principal Adan Casas would be on a special assignment with Cain.
A further communication from the district indicated that the special project would involve “general school improvement, particularly at the high school level.”
The district provided the Sun with a copy of the letter sent to the WHS parents and guardians. It follows below in its entirety.
Dear Waxahachie High School Parents/Guardians,
An error in WHS attendance taking/accounting/recording processes has been identified, which could impact your child’s credits for the current school year. We are currently working to identify the students this error impacts, and will begin notifying families early next week which child/ren must make up class time in order to receive credit for the course(s) in which the student has excessive absences. This involves students who have excessive absences in the fall OR spring semester.
We want to assure you that we are hopeful this error will only impact senior students who are preparing to graduate at the end of this month in ways that can be rectified by the district providing additional “make-up time” opportunities until graduation evening. Students in grades 9-11 may need to attend make-up sessions which will be scheduled beginning this week to receive credit for class time they may be lacking.
If your child is impacted, you will be contacted by Waxahachie High School administration as soon as possible.
We sincerely apologize for this error and are putting measures in place to ensure such will not be a problem in the future. If you have any questions, please don’t hesitate to contact us at email@example.com.
Dr. Bonny Cain